PAYMENT OPTIONS
Documents Required for Booking a Tour:
- A guest must have a valid photo ID Proof for booking a tour and a valid passport for booking an international tour. As per the circular issued under RBI regulations, submission of PAN card and AdharCard for international tours is
mandatory. A guest must also submit all the documents as per the rules and guidelines issued by the respective visa consulate/embassy. - It shall be the sole responsibility of the guest to hold valid travel documents and statutory clearances such as passports, visas, confirmed air tickets, insurance, any medical or legal certificates etc. to travel on the tour.
- If the guest does not possess the documents stated by the authorities or fail to submit within stipulated time, then the booking will be cancelled and cancellation charges will be applied ‘Cancellation Policy’.
Passport:
- For travelling abroad, all guests including children and infants must be in possession of a machine-readable passport valid for minimum of 180 days from their tour return date, along with the applicable visas. Guest must check all the
details of their passport for accuracy like name/ address/ validity/ expiry date/blank pages for visas etc. Guests booking Europe tour should ensure that the passport validity is for a maximum of 10 years. Old passports with 20 years’
validity and handwritten passports are not accepted. Guest should ensure that the passports are well maintained, its pages are serially numbered and not damaged/ tampered/ scribbled/ stapled/ torn etc. - If any passport related issue leads to tour cancellation, then the guest is liable to pay applicable cancellation charges. For few tours, IconeventsIndia as a facilitator collects guest’s passport and submits to various private entities or
consulates or embassy. IconeventsIndia does not hold responsibility and is not liable to pay compensation/ refund/ claim if the passport gets lost or damaged during this process as it does not have direct /indirect control on these
authorities and their operations.
Registration and payment:
- To book any tour/ package/ service, guest must make the payment to ——————– by Cheque, Demand Draft, NEFT, RTGS, IMPS, Credit card, Debit card, Payment app/ wallets like BHIM, PhonePe, Gpay, PayTM or any UPI ID. All payments should be in the name of—————————————.
- We support ‘Go Digital’ movement of India and request our guests to make digital payments.
- In case of payments made using Credit Card, Debit Card and Online Transfer, convenience charge of 1.8% shall be levied and will be paid extra by the guest.
- The tour price printed / advertised / quoted to the guests is dynamic. Subject to seat availability, a guest who books the tour early is likely to receive the Company’s stated or offered lowest price ( Discounted Price). Similar to this, a visitor who books the tour at the last minute could be given excessive prices or the opposite. This pricing structure has been adopted to encourage early tour reservations or last-minute seat filling. Thus, it should be evident that different tour rates for the same group of travellers are likely to have been paid. The Company will not consider any kind of claim related to the same.
- The Company reserves the right to alter or amend the price published on the website/ brochure/ proposal in case of increase in taxes, fuel charge, YQ/YR taxes, visa fee, unprecedented foreign exchange fluctuation etc., which will have to be borne by the guest and to be paid before the departure.
- Tour price does not include government taxes and are to be paid extra. As per government’s current regulations, 5% GST (Goods and Services Tax) is applicable on every tour/package and guests will have to pay the same over and above the tour price. In addition to this, effective from 1st October 2020, government has levied TCS (Tax Collected at Source) on GST inclusive tour/package price of international/overseas travel packages. The TCS rate is either 5% or 10% depending of certain requirements. Those guests who have submitted PAN copy, Aadhaar copy and have filed their Income Tax Returns (ITR) for previous two assessment years need to pay 5% TCS. Those guests who do not possess PAN and Aadhaar or have not filed their Income Tax Returns (ITR) for previous two assessment years, will have to pay 10% TCS. The TCS collected can be claimed while filing annual income tax returns. The TCS amount will reflect in the Form 26AS of the guest in whose name invoice is raised (i.e. Family Head), irrespective of the person who has made the payment for the tour/package. Hence while booking guests must ensure that the family head is selected properly in order to claim the benefit at later stage. Once the TCS amount is collected from the guest, it cannot be refunded by Icon Events India, as it is paid to government and reflects against the Form 26AS of the guest. The TCS is not applicable in case of corporates, who possess TAN (Tax deduction & collection account number) and claims TDS while making their tour/package payment.
- If the guest has booked the tour online, the guest needs to reconfirm and authenticate the information provided at the time of online booking. Company reserves the right, to cancel the booking and forfeit the amount paid in case of any misleading information provided by the guest.
- The registration amount paid at the time of booking is non-refundable and interest free, subject to the Cancellation and Refund Policy. Registration amount differs from tour to tour. For tours where cruise booking is required, the registration amount will be higher compared to other tours.
- Tour price must be paid in full, 45 days before the tour departure; in case if tour is booked within 45 days of the departure date, guests must make full payment of the tour price at the time of booking itself. For any reason if the registration amount is not paid in full at the time of booking, guest will ensure that the balance registration amount is paid within 3 days of booking; else booking stands cancelled.
